Summer is almost over and before the weather starts to cool down, now is a great time to plan a corporate event. The warmer weather provides the option of hosting your event outdoors and opens up a wider range of venues.

With the proper planning and help from our Toronto event planners, you can have a successful event everyone will be talking about long afterwards. You will want to make sure to get event planners on board as soon as possible, as their input, expertise, and assistance will be very beneficial.

  1. Determine your event budget. If you don’t have any constraints regarding how much you can spend on the event, that’s wonderful. Although, for most businesses, you will need to have a budget amount in mind. Having a figure in mind allows you and your event planners to work within this range when planning and deciding other aspects of the event.
  2. Decide what type of corporate event you want to host. Do you want to host a “company picnic” for your employees and their families? Are you launching a new product this fall and want to host a pre-launch preview party for potential buyers?
  3. Pick a venue that reflects the type of event you are planning. For instance, for a “company picnic” you could find a nice outdoor venue that also offered indoor areas, in case of rain.
  4. Come up with a theme for the event. Having a theme will help set the tone for the event and makes taking care of other details much easier. For example, you want to host a “company picnic” for your employees with a beach theme.
  5. Plan your food and beverage options. Now that you have your theme, you can use it to determine what types of food and beverages would work well. Using our example of a beach theme, you could choose tropical inspired food and beverages.
  6. Select some form of live entertainment. What sets remarkable corporate events apart from the rest is there is always some form of live entertainment. Including entertainment as part of your corporate event ensures your guests will have a better time because they feel more included.
  7. Send out invites to your guests. You should already have a guest list started based on the type of event you are hosting. Review that list and add any other guests you may have missed. You want to get invites out as quickly as possible to have a great turnout. Rather than sending out invites in the mail, use electronic versions you can create online and send via email.

Lastly, you will want to make a to-do list and work with your event planner to determine which things they can take care of and which ones you need to do. For assistance in putting together an outstanding end of summer corporate event, please feel free to contact Fusion Events at 416-651-3873 today!

Certified Event Coordinators, Wedding Planners, And Talent Management